Diversity and AccessibilityWe care deeply about making EventSourcing a safe and welcoming space for everyone. As with everything, this involves making many trade-offs. We want to get better at prioritising the efforts that have the most impact on safety, comfort, diversity, and accessibility. Below is our work-in-progress. It includes the things we are doing, the things we haven't decided on yet, and the things we decided not to do (for now). We need your help! Your feedback will help us prioritise. If you are affected by these efforts, if you have relevant experiences, or if you are simply a bystander who cares, let us know what you would have us do differently. Please send your ideas or concerns to firstname.lastname@example.org or call +32 468 109 891. We treat all submissions confidentially.
We ask all participants, speakers, and staff, to adhere to our Code of Conduct, and mention it in the opening speech of the conference. Our goal is to create a safe and welcoming environment for all participants. We fully intend to enforce it, and have scenarios in place for dealing with violations.
We have a contact person for reporting Code of Conduct violations and related concerns.
Speakers' expenses are fully reimbursed, so that having limited means is not an objection to speak at the conference.
We encourage participants to speak English, even if you share another language with your conversation partners. This makes it easier for others to join.
We put a lot of effort in curating the content of the conference, and do additional research efforts to find relevant speakers from underrepresented groups.
We offer support to speakers who are new to public speaking, or who are developing new content. For example, we sometimes pair up new speakers with experienced speakers to give feedback on the material, or help find opportunities for new speaker to do a tryout at a meetup.
We attempt to use gender-neutral language in all our communication. Let us know when we make mistakes.
You can volunteer to help out during the conference, and get to see a number of sessions for free.
We ask our speakers for their preferred pronouns. This helps us understand the best way to address them.
Doing for physical conferences
We have professional security staff at the venue.
Attendees can retreat here, and we ask others to respect it.
We make sure our venues are wheelchair-accessible and have wheelchair-accessible bathrooms. Our partner-hotels offers guestrooms for invalid guests. Please contact the hotel to assure you have such a room.
Reserved accessible seating
Contact us for info.
Bring your assistant
If you need an assistant to help you attend the event, we'll give them a free ticket.
Animals are not allowed but we make an exception for assistance animals.
Gender-inclusive bathrooms are clearly indicated.
We inquire about dietary requirements during the registration process.
You can volunteer to help out during the conference, and get to see a number of sessions for free. Email us for info.
We understand queuing can be difficult, painful or impossible for some participants. We do not anticipate long queues during the conference, but will make participants aware to let people skip the line if necessary.
People with photosensitive epilepsy/seizures
We will speakers to indicate if their presentation contains strobe effects or flickering.
Under-consideration (or upon request)
Some events have an accessibility fund to cover provisions for people who need them, such as taxi rides, ramps, translators, escort from the station etc... We don't have a fund. Instead, so far we've evaluated and paid for each request individually. We haven't felt the need to set aside a predetermined budget, but we're interested in learning about pros and cons of such a fund.
At present we have no plans to have live captioning during the event.
Published videos presently do no include transcriptions or translations.
We hire a lot of staff through suppliers (catering, hospitality, security, ...). We discuss our various accessibility and diversity requirements with these suppliers, but it is hard for us to make sure every one of the staff they bring in is fully trained. We're considering what and how to teach them about these efforts.
Discounts or scholarships for students or underrepresented groups
At the moment we have no scholarship program. We feel that given the topic, the conference mostly benefits people who work in the industry and can therefore afford to register. We are open to consider individual cases, so do get in touch if you feel we should give you a scholarship.
Web Accessibility Guidelines
We attempt to apply some best practices in designing our web content, but acknowledge that we have a few gaps to bridge.
Not-doing (for now)
Although we aim for an equal representation of women, people of color, and other minorities, a 50% speaker quota is hard to achieve for a niche conference like EventSourcing. We believe that tech conferences should set an example for the industry. So, we don't just rely on our CFP process, but we also actively seek out speakers from underrepresented groups to make EventSourcing more diverse and grow towards equal representation.
Host an underrepresented group sub-conference. We presently don't feel this gives the right signal.
Blind CFP selection process
We feel a title and an abstract alone are not sufficient to determine whether the presentation is suitable for the conference. We research candidate speakers by watching videos of their earlier talks, reading their blogs, having a conversation upfront... Therefore blind selection is not possible.
Sign Language Interpreter
There are many different sign languages, making this impractical.