For all our events, including conferences, workshops, and social events, we take the COVID-situation seriously and are taking appropriate measures.
We want to reduce the risk of infection as much as possible, and keep everyone safe.
We will adhere to local government regulations and guidelines, and when deemed necessary, take additional measures.
This policy applies to all participants, speakers, organisers, vendors, sponsors, and staff.
As regulations and best practices around COVD management for events evolve constantly, we may change our approach up to the last moment. The latest version of this policy is available at https://2022.eventsourcing.live/covid. We may send emails to participants with updated information.
If you have any questions or concerns about our COVID-19 policy, please do not hesitate to contact us via firstname.lastname@example.org.
What we expect from you
During the event, as well during your interactions with other participants outside of the event, we expect you to adhere to both local governmental measures and our additional measures.
Our measures may include:
- Providing proof of vaccination, or a recent (<24h) negative test, upon entry of the venue
- Mandatory use of face-masks
- Testing attendees upon entry
- Limiting capacity to certain sessions
This list is non-exhaustive.
If a participant doesn’t comply to the policy, the event organisers may take any action they deem appropriate, including warning the offender or expulsion from the event with no right to a refund.
What you can expect from us
Together with the venue and our suppliers, we will take appropriate measures to create safe conditions for everyone.
Our measures may include:
- Creating fresh air flows
- Providing masks and disinfectant dispensers
- Adapting catering for safety
- Limiting capacity for certain activities
- Air quality control monitoring
What if you can’t attend anymore?
Our general Terms and Conditions apply for cancellations by the participant.
However, under the following conditions, we will refund the full cost of the ticket:
- there are travel restrictions to or from your country of departure
- you are tested positive by the organisers upon entry of the event venue
Any other reasons are at the discretion of the organisers.
Please note that tickets are transferable so you are entitled to find a substitute.
Disagreement with the terms of this policy, or unwillingness to comply with the measures during the event, will not be grounds for a full refund, except as stipulated by the Terms & Conditions.
What if we cancel or postpone an event?
If the conditions or local regulations make it impossible to organise the event responsibly, the event will be postponed.
After a new date has been announced, the participants will be given the choice to transfer their ticket to the new dates, or to receive a full refund of the ticket cost.
Changes in the program or schedule of an event are not grounds for a full refund, except as stipulated in the Terms and Conditions.
At no point we can reimburse any expenses that you may have made, such as travel, accommodation, or any other expense. We advise to book refundable travel and accommodation options.